REGULATIONS

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REGULATIONS – 2010

1.0 INTRODUCTION

Dr. M.G.R. Educational and Research Institute (Dr. M.G.R. Deemed University hereafter called “THE UNIVERSITY”) established in the year 2003 for the benefit of all offers UG/PG and Research Degree, Certificate and Diploma courses/Programs under the three Faculties, namely:

a) Faculty of Engineering and Technology
b) Faculty of Medicine and Dental Science
c) Faculty of Sciences and Humanities

MISSION

Students as Job creators and not Job seekers.

VISION

Creation of the centres of Excellence for Quality Education and Research in the fields of Science, Engineering, Technology, Medicine & Humanities to inculcate Technological & Professional Competence of the students with Humane Dignity
and Discipline.

Management Policy

Constantly strive to reach Academic Excellence and provide conducive Environment to students through knowledge Inputs, practice and Industrial Interaction to face future Challenges in Technology. The faculty by virtue of research and industrial interaction will enlighten students to serve better the society at large .

1.1 STRUCTURING OF THE REGULATIONS

The regulations are divided into two parts as follows

Part I - Common Regulations applicable to all Faculties. For minor deviation from the common regulation, asterisk mark is given and separate clauses are added under the respective programs

Part II - This part deals with the specific regulations for the following:

Section – A M.B.A. Degree Program
Section – B M.C.A. Degree Program

PART- I

COMMON REGULATIONS APPLICABLE TO ALL COURSES OFFERED BY THE UNIVERSITY
(Wherever changes are applicable, the same is indicated by asterisk mark, *)

2.0 ADMISSION CRITERIA*

2.1 Admission to all the courses in Faculty of Engineering & Technology and Medicine and Dental Sciences will be done from candidates on All India Basis by conducting Admission Test by the University. However the candidates who have appeared for other entrance test conducted by recognized agencies will also be considered.

2.2 For courses offered under Humanities & Sciences the admission will be done on All India Basis based on the marks obtained in their qualifying examinations.


3.0 STRUCTURE & DURATION OF PROGRAM *

3.1.1 All courses offered by the University (except courses offered under Faculty of Medical & Dental Science) follow semester pattern.

3.1.2 Every program will have a curriculum with syllabi consisting of Core and Elective courses such as:

i) General Core Courses comprising Basic Sciences, Language Skills and Humanities.

ii) Departmental Core courses to develop proficiency.

iii) Elective courses for specialization in related fields and broadening utility based knowledge in peripheral and related areas.

iv) Courses include lectures, tutorials, laboratory, seminar, project work, practical training, report writing, tests, examinations, viva voce, etc., to meet effective teaching/learning needs.

3.3 Except for Medical courses where Credit System is not followed now, each course is normally assigned certain number of credits on the basis of 01 Credit per lecture period per week, 01 Credit per tutorial period per week, 01 Credit for 3 periods of laboratories, practical or seminar or project work per week, 01 Credit for 4 weeks of industrial training during semester vacations.

3.4 The University allows external registration by qualified candidates for specific courses in which they can earn credits. These courses can be clubbed together for issue of a certificate for credits earned to enable the candidate to transfer the credits to other Universities. The candidate can also utilize the credits so earned for appearing in the examinations of specified U.G and P.G courses of the university provided he/she fulfills all other requirements including the total credits to be earned for the approved branch of study.

3.5 Each semester curriculum shall normally have a prescribed number of courses.

3.6 For the award of the degree, following credit pattern, a student has to earn certain minimum total number of credits specified in curriculum of the relevant branch of study.

3.7 The medium of instruction, tests, examination and project report will be English except for courses on languages other than English.

3.8 Duration of the Program*
(Refer respective Programme details.)

4.0 REQUIREMENTS FOR COMPLETION OF A SEMESTER

4.1 A candidate who has fulfilled the following conditions shall be deemed to have satisfied the requirements for completion of a semester.

He/She secures not less than 75% attendance in that semester taking into account the total number of periods in all courses put together attended by the candidate, as against the total number of periods in all course offered during that semester subjected to clause 27.0.

He/She earns a progress certificate from the respective HOD for having satisfactorily completed all the courses in that semester, as prescribed from time to time.

His/Her conduct is found to be satisfactory as certified by the respective HOD.

4.2 Candidates who do not complete the semester (as per clause 4.1), will not be permitted to write the end semester examination and are not generally allowed to go to the next semester. They are required to repeat the incomplete semester in the next academic year.

5.0 FACULTY ADVISER

To help the students in planning their courses of study and for general advice on the academic program, the Head of the Department will attach a certain number of students to a teacher of the Department who shall function as Faculty Adviser for those students throughout their period of study. Such Faculty Adviser shall advise the students and monitor the courses taken by the students, check the attendance and progresses of the students attached to him/her and counsel them periodically. If necessary, the faculty adviser may also discuss with or inform the parents about the progress of the students.

6.0 CLASS COMMITTEE

6.1 A class committee consists of teachers of the concerned class, student representatives and a chairperson who is not teaching the class. It is like the ‘Quality Circle’ (more commonly used in industries) with the overall goals of improving the teaching-learning process. The functions of the class committee include:

• Solving problems experienced by students in the classroom and in the laboratories.

• Clarifying the regulations of the degree program and the details of rules therein.

• Informing the student representatives the academic schedule including the dates of assessments and the syllabus coverage for each assessment.

• Informing the student representatives the details of Regulations regarding weightage used for each assessment. In the case of practical courses (laboratory / drawing / project work / seminar / etc.) the break-up of marks for each experiment / exercise / module of work, should be clearly discussed in the class committee meeting and informed to the students.

• Analysing the performance of the students of the class after each test and finding the ways and means of solving problems, if any.

• Identifying the weak students, if any, and requesting the teachers concerned to provide some additional help or guidance or coaching to such weak students.

6.2 The class committee for a class under a particular branch is normally constituted by the Head of the department. However, if the students of different branches are mixed in each class of the first semester, the class committee is to be constituted by the respective Dean.

6.3 The class committee shall be constituted on the first working day of any semester or earlier.

6.4 At least 2 student representatives shall be included in the class committee.

6.5 The chairperson of the class committee may invite the Faculty Adviser(s) and the Head of the department to the meeting of the class committee.

6.6 The HoD may participate in any class committee of the institution.

6.7 The chairperson is required to prepare the minutes of every meeting, submit the same to the HoD within two days of the meeting and arrange to circulate it among the concerned students and teachers. If there are some points in the minutes requiring action by the management, the same shall be brought to the notice of the management by the HoD.

6.8 The first meeting of the class committee shall be held within one week from the date of commencement of the semester, in order to inform the students about the nature and weightage of assessments within the framework of the Regulations. Two or three subsequent meetings may be held at suitable intervals. During these meeting the student member representing the entire class, shall meaningfully interact and express the opinions and suggestions of the class students to improve the effectiveness of the teaching learning process.

7.0 COURSE COMMITTEE FOR COMMON COURSES

Each common theory course offered to more than one discipline or group, shall have a “Course Committee” comprising all the teachers teaching the common course with one of them nominated as Course Coordinator. The nomination of the course coordinator shall be made by the Head of the Department / HoD depending upon whether all the teachers teaching the common course belong to a single department or to several departments. The ‘Course Committee’ shall meet as often as possible and ensure uniform evaluation of the tests and arrive at a common scheme of evaluation for the tests. Where it is feasible, the course committee may also prepare a common question paper for the test(s).


8.0 ATTENDANCE AND ASSESSMENT

8.1 Every teacher is required to maintain a ‘ATTENDANCE AND ASSESSMENT RECORD’ which consists of attendance marked in each lecture or practical or project work class, the test marks and the record of class work (topic covered), separately for each course. This should be submitted to the Head of the department periodically (at least three times in a semester) for checking the syllabus coverage and the records of test marks and attendance. The Head of the department will put his signature and date after due verification. At the end the semester, the record should be verified by the HoD who will keep this document in safe custody (for five years). The University or any inspection team appointed by the University may inspect the records of attendance and assessment of both current and previous semesters.

8.2 Three tests each carrying 100 marks shall be conducted by the department. The total marks obtained in best two tests put together out of 200 shall be reduced to 50 marks (vide clause 9) and rounded to nearest integer. The same procedure is followed in practicals. The student should get a minimum of 50 in practical’s also as in theory, The weightages in grading for theory and practical portions of the subject of study shall be in ratio of credit distribution for these in the subject credit rating.

9.0 END SEMESTER EXAMINATION*

The End Semester examinations shall ordinarily be conducted in during November–December for the odd semesters and during April - May for even semesters. The maximum marks for each course (including the Project work and Viva Voce Examination in Eighth Semester) shall be 100 comprising of marks for tests and marks for the end semester examinations as per the scheme of evaluation. The end semester examination for all courses of study shall be for theory as well as practicals.

9.1 For all courses offered to Part Time students they will be evaluated in the end examination based on the same question paper set for the Full Time courses.

10.0 PROJECT WORK*

There shall be three assessments (each 100 marks) during the semester by a review committee constituted by the respective HoD. The student shall make presentation on the progress made before the committee. The total marks obtained in the three assessments shall be reduced to 50 marks and rounded to the nearest integer. The end viva voce examinations shall carry a maximum mark of 50. The student should secure a minimum of 50 marks in the overall computation, both in internal assessment and the viva voce exams, to declare a pass in project work (Appropriate modification to this clause regarding the marks allocated for internal and external valuation can be done depending on the branch of study).

11.0 REQUIREMENTS FOR APPEARING FOR SEMESTER EXAMINATION*

11.1 A candidate shall normally be permitted to appear for the semester examination of the current semester if he/she has satisfied the semester completion requirements (vide Clause 4) and has registered for examination in all courses of that semester.

12.0 PASSING REQUIREMENTS*

(See Regulations of respective Faculties & Courses).

13.0 AWARD OF LETTER GRADES*

(Not applicable to BDS Course)

All assessments of a course will be done on relative grading basis and letter grades, each carrying certain points, will be awarded, as detailed below:
Letter Grade Points
H 10
S 09
A 08
B 07
C 06
F 00 (Failure)
I 00 (Incomplete)
W 00 (Withdrawal)
AB 00 (Absent)

“F” denotes failure due to poor performance

“I” denotes incomplete as per clause 4.1

“W” denotes withdrawal as per clause, 16

“AB” denotes Absence from the examination.

After results are declared, Grade Sheets will be issued to each student, which will contain the following details:

The Faculty in which the candidate has studied

The list of courses enrolled during the semester and the marks and grade scored.

Semester Grade Point Average (SGPA) is computed for each semester. The SGPA, a measure of performance of the students in the semester to which if refers, is calculated as follows:

              n                n

SGPA = ∑ c_i g_i     ∑ g_i

             i=1          i=1

where ‘n’ is the number of subjects registered for the semester, ci is the number of credits allotted to a particular subject, and “gi” is the grade points carried by the letter corresponding to the grade awarded to the student for the subject.

Cumulative Grade Point Average (CGPA) is computed starting from the second semester at the end of every semester to which it refers, and will be calculated as follows:

             m                m

CGPA = ∑ c_i g_i      ∑ g_i

             i=1          i=1

Where ‘m’ is the total number of subjects the student has registered from the first semester onwards upto and including the semester, just completed. ‘ci’ is the number of credits allotted to a particular subject and ‘gi’ is the grade-points carried by the letter corresponding to the grade awarded to the student for the subjects. CPGA will be rounded off to the second place of decimal and recorded as such

14.0 ELIGIBILITY FOR THE AWARD OF DEGREE*
Refer respective programmes.

15.0 CLASSIFICATION OF THE DEGREE AWARDED*

Also refer respective programmes for specific details. The general classification of the degree awarded in credit system based education is given below.

A candidate is said to have qualified for the award of degree when he / she has carried the minimum number of Credits stipulated for that degree [ vide section 27%]

15.1 A candidate qualified for the award of degree having passed the examination in all the subjects of all semesters in his / her first appearance securing not less than 9.00 CGPA shall be declared to have passed in first class with Honours.

15.2 A candidate qualified for the award of degree having passed the examination in all subjects of all semesters in his / her first appearance securing not less than 8.00 CGPA but less than 9.00 CGPA shall be declared to have passed in First class with distinction.

15.3 A candidate who qualifies for the award of degree having passed the examination in all the subjects to the course within twelve semesters reckoned from the commencement of study from first semester securing a CGPA of not less than 6.50 shall be declared to have passed the examination in first class. For this purpose of classification, the authorized break of study will not be counted. This is applicable to the Students of 2006 batch and onwards.

15.4 All other candidates (not covered in clauses 15.1, 15.2 and 15.3) who qualifies for the award of degree shall be declared to have passed the examination in second class.

16.0 PROVISION FOR WITHDRAWAL FROM EXAMINATION

16.1 A candidate may, for valid reasons, be granted permission to withdraw from
appearing for the examination in any two course of study of only two semester examinations during the entire duration of the degree programme. Also only one application for withdrawal is permitted for that semester examination in which withdrawal is sought.

A candidate may, for valid reasons, be granted permission to withdraw from appearing for the final examination of not more than two courses in a given semester.

16.2 Withdrawal of application shall be valid only if the candidate is otherwise eligible
to write the examination and if it is made within the prescribed number of days prior to the commencement of the examination in that course of study and also recommended by the Head of the Department and the concerned Dean.

16.3 Withdrawal shall not affect the classification of “class” construed as an appearance for the eligibility of a candidate for First Class with Distinction.

17.0 TEMPORARY BREAK OF STUDY FROM A PROGRAM*

17.1 A candidate is not normally permitted to temporarily break the study. However if a candidate intends to temporarily discontinue the programme in the middle, for valid reasons (such as accident or hospitalisation due to prolonged ill health) he/she shall apply in advance to the Head of the Institution for rejoining the programme in a later semester in any case, not later than the last date for registering for the semester examinations of the semester in question, through the Head of the Department and Head of the Institution stating the reasons therefore.

17.2 The candidate permitted to rejoin the programme after the break shall be governed by the rules and regulations in force at the time of rejoining.

17.3 The duration specified for passing all the courses for the purpose of classification vide clause 15 shall be increased by the period permitted for such a break.

17.4 The total period for completion of the programme reckoned from, the commencement of the first semester to which the candidate was admitted shall not exceed the maximum period stipulated for the respective program irrespective of the period of break of study in order that he/she may be eligible for the award of the degree (vide clause 14).
17.5 If any student is detained for want of requisite attendance, progress and good conduct, the period spent in that semester shall not be considered as permitted ‘Break of Study’ and Clause 17.3 is not applicable for this case.

18.0 PERSONALITY AND CHARACTER DEVELOPMENT*

All students shall enroll, on admission, in any one of the personalities and character development programmes (the NSS/NSO) and undergo training for about 40 hours and attends a camp of about five days. The training shall include classes on hygiene and health awareness and also training in first-aid.
National Service Scheme (NSS) will have social service activities in and around the College/Institution.

National Sports Organization (NSO) will have sports, Games, Drills and Physical Exercises.

While the training activities will normally be during week ends, the camp will normally be during vacation period.

Every student shall put in a minimum of 75% attendance in the training and attend the camp compulsorily. The training and camp shall be completed during the first year of the programme. However, for valid reasons, the Head of the Institution may permit a student to complete this requirement in the second year.

19.0 DISCIPLINE

Every student is required to observe discipline, decent and decorous behaviour both inside and outside the University and not to indulge in any activity which will tend to bring down the prestige of the University.

20.0 REVISION OF REGULATION AND CURRICULUM

The University may from time to time revise, amend or change the Regulations, scheme of examinations and syllabi, as may become necessary.

21.0 CODING FOR SUBJECTS AND STUDENTS REGISTRATION

21.1 DEPARTMENTAL CODES

21.2.1 The Course Subjects of Study are coded using alpha numerals Comprising six digits in which first two digits indicates departmental alphabets, third digit, a numeral for the year of Study in a program and last two digits the Serial numbers of Courses offered in odd semesters with odd numbers and even semester courses with even numbers in the range of 00 - 39. The course number range for part time and evening programs is 40-59.

(Eg. BAR101)

21.3 The students registering for different educational programs are provided with ten digit alphanumerical code as follows:

(Eg.EME03B1001)
E - Engineering & Technology Faculty
ME – Mechanical Engg. Dept.
03 – Year of admission
B – Bachelors Program
1 – Full Time Program offered by the Dept.
001 – Roll No. of the student in that particular Discipline in that year of study

PART II

Section – A

REGULATIONS OF B.Tech & M.Tech PROGRAMS

22.0 FACULTY OF ENGINEERING AND TECHNOLOGY

The Faculty of Engineering and Technology currently comprise of departments functioning under the guidance of a Dean and respective Heads of Departments. The School of Architecture has a separate Director and an Advisor in addition to the Head of Department. All these departments listed below have well qualified and experienced professors and other faculty members, advanced laboratories, sophisticated equipment, adequate computer systems and internet connectivity.

23.0 PROGRAMMES & ELIGIBILITY

23.1 PROGRAMMES OFFERED BY THE DIFFERENT DEPARTMENTS AND DURATION

23.2 ELIGIBILITY CRITERIA FOR ADMISSIONS

Of all U.G. & P.G. Programmes admissions will be made only to the first year. However for specific U.G. programmes lateral entries are allowed for second year. For details of the Programme and eligibility refer clause 23.2.5.

23.2.1 U.G. Programme (Full Time)(B.Arch Full Time & B.Tech Part Time)

**For eligibility refer B.Arch. regulation in Section – B.

23.2.2 P.G. Programme (Full Time)**

** Age limit as stipulated by Ministry of HRD (relaxation applicable for SC/ST candidates as per Government guidelines).

23.2.3 P.G. Programme (Part Time) **

** Age limit as stipulated by Ministry of HRD (relaxation applicable for SC/ST candidates as per Government guidelines).

23.2.4 Lateral Entry in U.G Program (Full Time)

24.0 PROFESSIONAL DEVELOPMENT AND INDUSTRIAL TRAINING

24.1 All students shall enroll, on admission, in any one of the professional society relevant to their branch of study and participate in the activities of the society for their professional development.

24.2 All students shall undergo, compulsorily at least one month industrial training during the vacation any time prior to seventh semester examination and identify the problems for their project work later.

25.0 CHANGE OF BRANCH FOR B.TECH. COURSES

Change of branch will be considered only at the end of the second semester based on the successful completion and performance of the first two semesters and no change of branch will be entertained in any other semester.

26.0 STUDENT ASSESSMENT

26.1 OBJECTIVES:
The primary objective of student assessment is to motivate them for learning. The secondary objective is to grade students according to their academic performance.

26.2 SUBJECTS OF STUDY

• Best two considered for grading.

26.3 INTERNAL ASSESSMENT TESTS
The teacher sets the test question papers, conducts tests, corrects the answer papers and distributes the corrected answer papers within a week after conducting the test, and puts the test keys with answers in the notice board. The test is of one hour duration covering two units. Any discrepancies / grievances on evaluation may be brought to the notice of the teacher. The teachers attend to the requests and take suitable remedial action. The finalized test marks (average of best two out of three) copies are given to the Controller of Exam for office record through the HoD before one week of closing the semester.
Practical tests are conducted and evaluated as per the schedule drawn and average of the two tests is taken for the weightage. These test marks are made available to the students within a week after the test. The mark lists are sent to the Controller of Examinations through the HoD before one week of closing the semester.

26.3.1 Weightage for Internal Assessment
For Evaluating the student the weightage will be given as per the curriculum / scheme of evaluation for the Internal Assessment. The internal assessment will be done by way of conducting tests, seminars, assignments and group discussions. For theory papers normally three tests will be conducted. However depending on the subjects HOD in consultation with Dean take the evaluation of assignment / seminar / group discussion as one of the tests out of three stipulated.

If a student is not able to write any of the tests due to genuine reasons HJOD may arrange to conduct a special test and same may be considered for internal evaluation. However not more than one such test can be conducted for a student in a subject for the semester.

27.0 ATTENDANCE REQUIREMENT FOR ATTENDING THE SEMESTER END EXAMINATIONS.
The teacher handling a subject of study must finalize the attendance percentage and performance report three days prior to the last instruction day of the subject of study in the semester and send it to HOD and DEAN. The students falling short of 75% attendance are normally not allowed to write the end semester exam. However those students who have less than 75% attendance for the period other than their medical leave can be considered for condonation of attendance by the Vice Chancellor provided that their overall attendance in a subject of study including the period of illness does not fall below 50%. If the attendance falls short due to medical ground backed by medical certificate up to 5% shortfall can be condoned by Dean and if it is more than 5% Vice Chancellor will have the discretionary power for condonation on a case to case basis. The students falling short of 50% attendance have to redo the courses in the next academic year.

27.1 ELIGIBILITY REQUIREMENTS FOR THE AWARD OF DEGREES
A student will have to earn credits as given below for award of degrees.

01. All B.Tech. Courses – Full Time - 180
02. All B.Tech. Courses - Lateral Entries / Transfer - 132(Earned already
48 for Diploma)
03. All B.Tech. Courses – Part Time - 105(Earned already 48 for Diploma + 27 for Industrial Experience) (For diploma holders)
04. M.B.A. – Full Time - 90
05. M.B.A. – Part Time - 90
06. M.C.A. - 130
07. M.Tech. Courses (FT & PT) - 75

28.0 END SEMESTER EXAMINATION for B.Tech / M.Tech
Question papers for end semester examination will be set by External Examiners from a panel of qualified and experienced teachers prepared by Controller of Examination and approved by Vice Chancellor.

A Question Paper Passing Board will be set up by Vice Chancellor for reviewing the question papers for end semester examination.

For all U.G. and P.G. courses centralized paper valuation will be done and the results are to be finalized taking in to consideration internal and external evaluation with weightage as indicated in the curriculum / scheme of evaluation. The result may be reviewed for any modification / moderation by a committee constituted by Vice Chancellor in order to ascertain the relative performance of the students and to over view both internal as well as external valuation.

28.1 VALUATION OF END SEMESTER EXAMINATION ANSWER PAPERS

Valuation for all U.G. courses will be done by external faculty drawn from a panel kept by the Controller of Examination. Central valuation will be done with adequate arrangements to maintain reliability the system.

For all P.G. courses double valuation will be done first by the internal faculty and second by the external faculty. Any discrepancy of more than 15 marks may lead to Third Valuation.

For all practical examinations an external faculty will be present for conducting the end examination and evaluating the student based on his practical skill as well as knowledge to be ascertained by viva voce.

28.2 REVALUATION OF END SEMESTER EXAMINATION ANSWER PAPERS

For all U.G. courses revaluation will be done on request by the students. There is no revaluation for PG Courses.

28.3 PROJECT EVALUATION

The continuous assessment carries 50% weightage and is done through two seminar presentations P1 & P2 and the End semester examination carries 50% weight for the report submitted and viva voce. For the final assessment both internal as well as external faculty should be available for a joint assessment.

29.0 PASSING REQUIREMENT

A Board Evaluation constituted by Vice Chancellor reviews the results and performance of the students for any corrective action, if required.

29.1 A candidate shall be declared to have passed the examination, if she/he secures not less than 50% of total marks prescribed for the course/subject of study with a minimum of 50% marks prescribed for the end semester examination.

30.0 AWARD OF LETTER GRADES AND CLASSIFICATION OF DEGREES

Refer Clause 13.0 of Regulations for the award of grades and refer clause 15 for classifications of degrees awarded.

Part II
Section – B

SPECIFIC REGULATIONS APPLICABLE TO DEGREE OF MASTER OF BUSINESS ADMINISTRATION

31.0 ADMISSION CRITERIA

31.1 ELIGIBILITY FOR ADMISSION

A pass in any Degree given by a University approved by UGC.

31.2 An admission test can be conducted following the pattern “CAT TEST” for selection of the candidates. However the performance of candidate who has appeared for other approved entrance tests also will be considered for selection.

31.3 STRUCTURE OF PROGRAMS

Every program will have a curriculum with syllabi consisting of Basic, Functional and Elective courses.

h) Courses include lectures, tutorials, laboratory, seminar, project work, practical training, report writing, tests, examinations, viva voce, etc.,

ii) Elective Courses are offered on various specializations like Marketing, Finance, Human Resource, Systems, Export, etc.

Each course is normally assigned certain number of credits on the basis of 01 Credit per lecture period per week, 01 Credit per tutorial period per week, 01 Credit for 3 periods of laboratories, practical or seminar or project work per week, 01 Credit for 4 weeks of industrial training during semester vacations.

Each semester curriculum shall normally have eight courses.

For the award of the degree, a student has to earn certain minimum total number of credits specified in curriculum. The minimum will be 102 Credits (Full-Time / Part-Time)

The medium of instruction, tests, examination and project report will be in English.

Evaluation of the theory papers and project work will be done on mark basis and converted in to credits.

31.4 DURATION OF THE PROGRAM

A student is ordinarily expected to complete the M.B.A. program in 4 Semesters (two academic years) but in any case not more than 8 semesters. Each semester shall normally consist of 15 weeks. The Head of the Institution shall ensure that every teacher imparts instruction as per the number of periods specified in the syllabus and that the teacher teaches the full content of the specified syllabus for the course being taught. End-Semester Examination will ordinarily follow immediately after the last working day of the semester. Students admitted in Part-Time M.B.A are ordinarily expected to complete the program in 6 Semesters (Three academic years) but in any case not more than 10 semesters.

31.5 PRACTICAL TRAINING

At the end of the second semester all students will under go a practical training in any industry / business organization of repute for a minimum of six weeks duration. At the end of the training they will submit a report highlighting their observation and give at least identify one problem area where Management practices can improve the performance of the organization.

32.0 PROJECT WORK

The fourth semester is entirely devoted for taking a industry / business related project work. The project will focus on specific management problems which can be solved by application of the concepts they studied preferably in their specialities. The project will be guided by an internal faculty as well as an external guide.

However the students are also encouraged to take up specific research projects which is of inter disciplinary nature and also of entrepreneurial value where they can apply their own creative ideas. In this case the project will be guided by an internal faculty as well as external experts.

The students are required to submit an abstract of the project within 15 days of starting up of the 4th semester. The progress of the project will be evaluated based on three seminar presentations which will be evaluated by a group of faculty and preferably one external expert.

Out of the total 12 credits allocated for the project six credits will be given for continues assessment as per norms given above and the remaining six will be for the final project report and a viva voce.

The final assessment of the report and viva voce will be conducted by two examiners one the internal guide and the second the external guide, expert or examiner.

Project report and viva voce will be given a weightage of 60:40. The project work should be an individual one.

The project report should be submitted with in 16 weeks from the starting date of the semester.

33.0 PART TIME PROGRAM

The part time program will have six semesters. The requirement of practical training is not compulsory for part time. However in lieu of the practical training specified for full time course, they have to submit a mini project covering a specific management problem either faced in the organization they are working or else where.

34.0 REQUIREMENTS FOR COMPLETION OF A SEMESTER AND AWARD OF DEGREE

Total credits required for the MBA Full Time - 90
Total credits required for the MBA Part Time - 90

(Remaining conditions are same as other P.G. Courses under Engineering & Technology)



Part II
Section – C

SPECIFIC REGULATIONS APPLICABLE TO
DEGREE OF MASTER OF COMPUTER APPLICATIONS

35.0 ELIGIBILITY FOR ADMISSION (MCA)

Candidates who have passed the under-mentioned degree examinations of any University or an examination of other institution equivalent thereto provided they have undergone the course under 10+2+3 or 11+1+3 or 11+2+2 pattern or under the Open University System, shall be eligible for admission to the M.C.A. Degree Course.

(a) B.C.A. / B.E.S. /B.Sc. in Computer Science / Mathematics / Physics / Statistics / Applied Sciences

(b) B.Com. / B.B.M. /B.B.A. /B.L.M. /B.A. Corporate Secretaryship / B.A. Economics /any other Bachelor’s Degree in any discipline with Business Mathematics and Statistics or Mathematics / Statistics in Main / Allied level

(c) B.Sc Chemistry with Mathematics and Physics as allied subjects

(d) B.E. / B.Tech. /M.B.A.

(e) A Bachelor’s Degree in any discipline with Mathematics as one of the subjects at the Higher Secondary level.

35.1 DURATION OF THE COURSE

The course duration shall be three years consisting of six semesters.

35.2 STRUCTURE OF THE COURSE AND EVALUATION PATTERN AND REQUIREMENTS FOR COMPLETION

Same as other P.G. course in Engineering & Technology.

36.0 PROJECT WORK

There shall be one mini – project in the 5th semester. Each student should choose a separate project depending on the current trend. The project should be done inside the University itself. For mini – project the candidate should submit a report not exceeding 25 pages in proper format similar to the final project report at the time of examination. The demonstration of the work must be shown to the examiners and the candidate should carry out the modifications suggested by the examiners during examination.
Total Credits required for MCA (Full Time) – 130 Credits

 

DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)
AND MASTER OF SCIENCE (M.S) BY RESEARCH
REGULATIONS

The following are the definitions and nomenclature, unless otherwise specifically stated:

I.    Definitions and Nomenclature

In the regulations

(i)                University means “Dr. M.G.R. Educational and Research Institute University” at Maduravoyal, Chennai - 600 095

(ii)             The Research Board means the Board constituted by the Vice chancellor of the University to monitor the research activity of the scholars and the University

 (iii)           Supervisor means a Faculty Member working in the University or an affiliated college or in a recognized laboratory and recognized by the University to supervise  the research Scholars

 (iv)            “Joint Supervisor” or Co-Supervisor  means a recognized Supervisor  to supervise the scholar in an area of research which requires more than one expert

 (v)               Programme means Master’s or Doctoral programme respectively,  leading to the award of M.S. or Ph.D. in Engineering / Technology /Science and Humanities/Dental Surgery / Medical and allied Medical Sciences/ Management Studies as available in the various Faculties of the University.

 (vi)            Head of the department means the Head of the department of the area of research

(vii)          Research / Doctoral Committee means a committee constituted by the University for each scholar to monitor his / her research activities periodically leading respectively to M.S. or Ph.D. degrees 

(viii)       Course work means Theory/Practical (Laboratory) subjects that are prescribed by the Research / Doctoral Committee of the scholar to undergo as a part of the research programme.

 II. Preamble         

The degree of Master of Science (M.S.by research) /Doctor of Philosophy (Ph.D.) is awarded to a candidate, who has submitted his/her new findings in a Thesis on the basis of Original and independent research as per the regulations of this University. The Thesis should make a positive contribution to the advancement of knowledge which is approved / passed by a set of duly appointed Examiners as per the rules and regulations of this University, after completing all the requirements for the award of the said degree.

 1.      Eligibility for admission

1.1             Specific Educational qualifications as given below, with a minimum 
                  of 55% or a 6.0 CGPA

Educational Qualifications

*       Minimum marks required in the qualifying examination

(i)     High Second Class with a Minimum of 55% marks (or) equivalent CGPA of 6.0

(ii)   If the qualifying degree is M.S., the clause specifying the minimum marks does not apply

2. Ph.D. Programme

This programme is offered in the following Faculties of this University in the respective Departments.

2.1.         Full Time Ph.D. Programme

                Candidates who satisfy the eligibility condition in Cl.1.1. are eligible to apply for Ph.D. Programme.

 2.1.1       Candidates under full time shall do research work in the University and they should be present in the University during working hours and be available for Curricular, Co-curricular and all related activities. They should necessarily sign in the attendance register on all working days kept in  the concerned department other than those days of approved leave. 

2.1.2        If the candidates already have a valid score in GATE/CSIR-UGC-  NET/ SLET Examination, they become automatically eligible for admission  to the      full time Ph.D. programme in the respective discipline (available in the University).

 2.1.3 Such candidates who are not employed elsewhere but desirous of   pursuing M.S. (by Research) / Ph.D. Full time shall enroll under this category

 2.2          Part-Time M.S/.Ph.D. Programme

                    The following categories of candidates are eligible to apply under part-time programme. The candidate should have a minimum of two years of professional experience after receiving his/her concerned degree, as
prescribed in Cl. 1.1. before registration for the Ph.D. programme.  Such candidates shall be:

                i)              Part time (internal):

Candidates working in Dr. M.G.R. Educational and Research Institute shall be enrolled under this category.

                ii)             Inter Institutional

Candidates working in R&D Departments/ National Laboratories/ Units of Government/ quasi Government (or) any other research laboratories, which are recognized by the University and sponsored by their  respective employers.

Candidates employed in other universities and colleges, working outside of this University shall be classified as a part-time (external). Such part time external candidates should have the clearances / permission of their respective Institutions, to be registered with our
University. In the case of all inter institutional candidates; a MoU should exist between the organization and this University for the eligible candidate to apply/register for research at Dr. M.G.R. Educational and Research Institute.

(iii)          Candidates from Industrial laboratories

They will be governed by the same rules as above in Cl.2.2 (ii)               

 2.2.1       The part-Time candidates are expected to do research normally in their place of employment which should have necessary facilities to carry out the research in the chosen topic/area. However, there is a compulsory residential requirement of two semesters; namely, they shall be resident at this University either for undertaking the course work or for initiating the research work directly under the supervisor/Co-Supervisor of this University. If the Supervisor is external to this University, the scholar should work under the Co-Supervisor, who is internal.

 2.3          Change of Category

2.3.1.      The change of category between internal and external and vice versa shall be permitted subject to the recommendation of the Doctoral Committee.

2.3.2       The change of category shall be approved by the Dean (Research), subject   to the submission of necessary documents, along with the minutes of the  Doctoral Committee.

3.             Mode of Selection of Candidates for Research Degrees

3.1          The candidates interested in doing research in this University should apply                 in the prescribed application form issued by the University/can be  downloaded from the University website (www.drmgrdu.ac.in). Incomplete  applications will not be attended to.

Normally the University will accept applications for Research Degrees twice in a year (January and July)

3.2.         Incomplete applications will be summarily rejected without any intimation
                to the candidates

3.3.         The applications will be processed by a committee to be constituted by the
                Dean (Research) and approved by the Vice Chancellor.

3.4.         The Committee will scrutinize the applications, conduct test and interview
for all eligible candidates. Based on the performance in the test and
interview, the candidates shall be short listed. All short listed candidates would be intimated.

3.5.         Entrance Examinations

                There shall be a written entrance examination for all candidates except those who have passed the GATE / NET examinations for and desirous of pursuing their M.S. (by Research)/ Ph.D. Programmes. The pattern of examinations shall be posted on our website.

                For those qualifying in the written entrance examination, a departmental valuation committee shall review the applicants.

 4.             Admission                                

4.1.         A Board of Research appointed by the Vice-chancellor would review all the provisionally selected candidates, who shall then meet Research / Doctoral Committee with a proposal of their broad area of research.  Dean (Research) may also invite prospective research guides for the first Doctoral Meeting.  At this point of time, the Research /Doctoral Committee shall recommend the courses to be credited by the candidate and approve the broad area of research and the prospective research Supervisor.

4.2.         The selected candidates can register provisionally for Ph.D. either in the  semester commencing in January or in the semester commencing in July.

4.3.         The date of Provisional registration will be the date of joining the programme as informed, to the candidate with a letter, through the respective Head of the department.

5.             Place of Research

The place(s) of research in respect of Full-time/Part-time programmes are as under:

5.1           Full-time Programme

5.1.1. The Full-time programme shall be undertaken in the concerned University
Departments

 5.2          Part-time Programme

 5.2.1       The place of research for teachers of Colleges/Institutions, as specified in Cl.2.2, shall be the College/Institution where the Supervisor is working, duly certified by the Co-Supervisor of this University

5.2.2       The facilities in Industrial Units / R&D Departments /Laboratories / Units of Government / Quasi Government / Recognized research laboratories must be made available as part of the No Objection Certificate for such research scholars. The nature of research facilities must be specifically mentioned in the No Objection Certificate (in the format provided). Nature of Research facilities must necessarily find expression in the No Objection Certificate.

 6.             Provisional Registration and Confirmation 

6.1          Course work It is mandatory that, all those admitted to the M.S. (by Research) /Ph.D. programmes shall undergo course work to a minimum of 12 credits and  16 credits respectively for the M.S. / Ph.D. programmes  as prescribed by the Research / Doctoral Committee. Such courses are designed at levels higher than the Master’s level or advanced Master’s level courses for Ph.D. candidates. 

Candidates may be allowed to credit regular courses given by institutions like, IIT, Madras, Anna University, Madras University and IIIT/M. The credits from such institutions can be transferred.

6.2.         The Doctoral Committee of the scholar will prescribe the syllabus for each  theory paper for the course work, if such courses are not offered by the  University and the institutions mentioned in Cl. 6.1.

 6.3          Candidates with M.Phil. Degrees in Humanities and Sciences   are exempted from Research Methodology paper but, in lieu of this, they should take one elective paper related to their area of research. Research Methodology is otherwise compulsory for all candidates. The remaining subjects shall be selected, related to their research field, as suggested by the Research/ Doctoral Committee.

6.4     Seminar: In addition to the course work, a seminar on the proposed research work shall be a requirement and given at any time during the second semester of course work.

 6.5   All the above as assigned by the research/Doctoral committee constitute provisional registration for the research degree candidates.  

The course work and the seminar should be completed within one year of admission or during the time of residential requirement for external candidates.

                The Scholar shall obtain a CGPA of 6.0 in the course work in order to become eligible for confirmation of provisional registration. If the candidate fails to obtain the required score in the course work, the candidate shall redo the same course or undertake one more course relevant to the area of research.

 6.6          Only courses suggested and approved by the Research/Doctoral Committee shall be taken into account for this requirement. Any other course/s passed already by the scholar prior to the provisional registration           shall not be counted for the purpose

 6.7.         No change in the course work prescribed shall be permitted without proper reason and approval of the Doctoral Committee.

 6.8          If the scholar fails to complete the course work in the prescribed time along with the seminar, appropriate action including the cancellation of the registration shall be taken by the Dean (Research) on the advice of the Research / Doctoral Committee.

 6.9          Confirmation of Registration The provisional registration will be confirmed after the successful          completion of their course work and the Seminar on the area / sub-area of  proposed research work as had been recommended by the Doctoral   Committee.

7.       Duration of the programme

 7.1.    The duration for the submission of the Thesis is counted from the date of
          provisional registration.

7.2.    Duration of the programme

8.       Change of category

8.1     A candidate is permitted to change his/ her category from part-time to Full-Time and Vice-versa, with the recommendation of the Research / Doctoral Committee, by an official order from the Dean (Research). The minimum and maximum will be calculated from the duration spent in the respective category and the remaining duration will be calculated proportionately.

8.2.    The change of category is permissible only after the confirmation of the provisional registration

9.       Break of study

This should be accounted by proper supporting evidences. If a candidate happens to leave our country for any reason such period of absence should     be informed and approved by the University. A Scholar should however, remit the prescribed fees for such period.

In exceptional circumstances, if the Doctoral Committee recommends and the Research Board deems it fit, a maximum grace period of two years, six months at a time, beyond the normal maximum period of Six (6) years in the case of full time scholars and seven (7) years in the case of part time, may be granted by the Vice Chancellor.  If a break of study in this University is effected for reasons of study/research abroad/in another           Indian University, the period shall not be considered as break of study. In such cases however, penalty fees as prescribed from time to time shall be paid.

9.1     Request for such extension (six months at a time) shall be applied to the Dean (Research), with the recommendation of the Doctoral Committee, at least one month prior to the end of the maximum period or expiry of the previous extension.

9.2     If the scholar fails to submit the Thesis within the extended period of two years, the registration shall be cancelled and his / her name be removed from the rolls of registration.

10.     Doctoral Committee  

There shall be a Doctoral Committee for every scholar to monitor the progress of research work, and shall consist of the following members:

          Supervisor / Co-Supervisor (if any)

          Head of the Department

          Dean (Research)

          External Expert (External to the University)

          Internal Expert (within the University)

10.1. For every scholar, the Supervisor shall furnish for the purpose of constituting the Doctoral Committee a panel of six experts with doctoral qualification in the field of proposed research:

 i)        from the faculty members of the University

ii)       experts from R&D Departments of National Laboratories or any other research Laboratories / Universities Two members from the above will be recommended by the Head of the Department, as members (one within the University and one outside expert preferably within the City / State). The same rule is applicable for the Research Committee for M.S.(by Research).

10.2. The Supervisor of the scholar shall be the Convener of the Research /  Doctoral Committee

10.3. The Co-Supervisor, if applicable, shall also be a member of the Research / Doctoral Committee.

10.4. If a Research / Doctoral Committee member is away from his/her place of work for a long period, the Supervisor shall request for an alternate member from the panel of experts submitted as per Cl. 10.1.

10.5.  The Supervisor has to inform the Dean (Research) and also the Head of the  Department (Coordinator) about the Research / Doctoral Committee meeting at least 10 days in advance so that the Head of the Department can coordinate with the concerned  members to conduct a Research / Doctoral Committee meeting

10.6.  The Research / Doctoral Committee should meet necessarily twice in a year (once in six months)

10.7.  The Research / Doctoral Committee meeting should be conducted in July  and in February with prior approval of the dates from the Dean (Research)

11.     Progress Reports

11.1.  It is mandatory to submit the Half-Yearly progress reports periodically to monitor the progress of research work. This shall be presented before the Research / Doctoral Committee.

 11.2.  The progress report should consist of important research activities such as experiments conducted, data collected, including attendance at conferences, seminars, workshops and publications, if any.

 11.3.  The progress report should be approved for its satisfactory nature, by  all Research / Doctoral Committee members.

 11.4.  The following should be monitored by the Dean of Research

v     Attendance of the Scholar

v     Payment of all dues to the University - periodic

v     Course work completion

v     Seminar 1 – on the proposed topic of  research

v     Completed Research work - publications – a minimum of 2 in Scopus rated journals

v     Synopsis scrutiny – presentation – University standards – before sending to possible examiners

v     Seminar  2 – Research work done by candidate

v     Thesis scrutiny – to adhere to University standards, plagiarism ,if any, to be verified and noted

v      Last Doctoral Committee meeting to examine thesis after receipt of reports of examiners

12.     Cancellation of Registration

12.1. The Registration of a scholar shall be cancelled, if:

a)       He/she has exceeded the maximum period stipulated for the programme.

b)       The Registration is liable for Cancellation by the Dean (Research)  under the following circumstances:

(i)      When the scholar has not paid the semester fees within the stipulated period of time as per the following guidelines;

v     Candidates admitted in July semester should pay the fees before the end of August.

v     Candidates admitted in January semester should pay the fees before the end of February.

v     A grace period of 15 days may be permitted with a penalty of Rs.250/-.

                   (ii)      When half-yearly progress reports are not submitted
                             periodically,

                   (iii)     When the progress of the scholar is not satisfactory to the
                             Research / Doctoral Committee as reported in the minutes and
                             recommended by the committee,

(iv)     When the scholar wants to withdraw from the programme and request for cancellation by a letter,

(v)      When thesis is not submitted within six months after the submission of synopsis without getting approval for any  extension,

(vi)     Plagiarism is involved in the thesis,

(vii)    Influencing Thesis examiners by the scholar / Supervisor in favour of the thesis,

(viii)   Any other violation of the rules and regulations of the Ph.D.  programme,

In all the above cancellation cases, the fees already paid shall not be refunded.

13.     Recognition of Supervisor

13.1.  The applicant Supervisor should possess Ph.D. degree in the relevant area of research in which he/she proposes to guide the scholar, with at least two years of research experience after his / her Ph.D. with a minimum of two research publications in refereed national / international journals to his / her credit after Ph.D.

13.2.  The applicant for Supervisor recognition shall be working as a Full-time faculty in the University Departments or employed full time in well established Universities or National Laboratories or Industrial Research Laboratories.

13.3.  Recognition as Supervisor for guiding research work shall be issued on the recommendation of the Research Board and approval of the Vice Chancellor.

13.4.  Supervisors working in the recognized departments of University Colleges / Industrial units / R&D Departments / National Laboratories / Units of Government / Quasi Government or any other research laboratories / non-recognized research departments of Colleges, without any experience in guiding doctoral research shall function as Co-Supervisor only.

13.5. For interdisciplinary research that requires more than one expert, the  Co-Supervisor shall be approved by the Research Board or the Dean (Research) with the approval of the Research / Doctoral Committee.

13.6.  A Supervisor shall entertain fresh registration of scholars under him/her up to one year prior to his/her superannuation or leaves service, and a Co-Supervisor is mandatory in such cases.

13.7   Contact of Thesis examiners by the Supervisor/Co-Supervisor after the submission of Synopsis/Thesis of his/her scholar in connection with the evaluation report shall lead to the withdrawal of his/her Supervisor-ship for a period of three years and he/she shall be debarred from guiding the scholars for any research programme in the University till such period.

 13.8.           A Supervisor shall be permitted to supervise only a maximum of six (6) scholars for Ph.D. at any time as Supervisor/ Co-Supervisor and not more than 5 M.S. (by Research) scholar  inclusive of commitments elsewhere, as  a Co-guide as well.  (As per MHRD / UGC revised guidelines)

13.9.  Age The Supervisor /Co-Supervisor shall not enroll new candidates after the age
          of 68 years

 14.     Change of Supervisor

14.1   Change of Supervisor is not permitted under normal conditions.

14.2. However, when a Supervisor is away from his/her work spot for more than six months and up to one year, the Supervisor shall continue to supervise the scholars. But, there will be a Supervisor-in-charge nominated    by the Dean (Research) at the request of the Supervisor and with the     approval of the Research / Doctoral Committee. The Supervisor-in-charge will function till the Supervisor returns.

14.3   When the Supervisor is away from his/her work spot for more than one year, an alternate Supervisor shall be nominated in consultation with     the Supervisor and with the approval of the Vice Chancellor.

14.4   When the Supervisor is not satisfied with the performance of the scholar, the Supervisor can withdraw from guiding the scholar further. In Such cases, an alternate Supervisor will be nominated by the Dean (Research) in consultation with the Head of the department and the approval of the  vice Chancellor.

14.5.  When the scholar is not satisfied with the guidance of the Supervisor, the change of Supervisor will be considered by the Research Board and a decision will be taken on the merits of the case

15.     Submission of Synopsis        

15.1   A Scholar shall be permitted to submit the synopsis three months prior to the completion of the minimum duration of the programme.

15.2.  The Synopsis shall be accepted only when the scholar has published atleast,  one paper in a national journal and one paper in an international journal (Scopus rated). He should also have delivered a seminar on his research,prior to the submission to the thesis.

15.3.  A Copy of the Synopsis shall be submitted to the Research/Doctoral  Committee in the prescribed format through the Supervisor (and Co-Supervisor, if applicable) for approval

15.4   After the approval of the synopsis by the Research / Doctoral Committee, six copies of the synopsis and one soft copy should be submitted to the Dean (Research), along with a list of six (6) examiners who are experts in the field of research of the scholar, three (3) from India and three (3) from abroad. No two examiners shall be from the same institution. Full details of the examiners such as their designation, place of employment / affiliation, e-mail id, present address, contact phone number of each examiner and their publications / research guidance, are furnished.

15.5.  The fees prescribed for submission of synopsis and thesis should be paid as  prevailing at the time of submission.

16.     Submission of Thesis

16.1.  The Scholar should submit his / her thesis not later than six months after  Submission of synopsis and before the expiry of minimum period of  Research prescribed.

16.2. The scholar should submit five (5) copies of the Thesis along with a soft copy.

16.3. The thesis should be in an organized and scholarly fashion.

16.4.  The thesis should contain original research work of the scholar leading to the discovery of new facts and techniques. The thesis should demonstrate a quality contribution to the advancement of knowledge and the scholar’s ability to undertake sustained research

16.5.  A Title page of the thesis, cover, format etc. should strictly conform to the format of presentation as prescribed by the University        (Appendix)

16.7. The thesis should carry a declaration by the candidate (Appendix) and a certificate duly signed and forwarded by the Supervisor (Appendix)

16.8   The thesis should not be hard bound and it should have a thin and flexible cover.

16.9   No Candidate shall ordinarily be permitted to submit the thesis after a period of 6 Years in the case of full-time research scholars and  7 Years in the case of Part-time research scholars.

16.10.          The University, for valid reasons and on the recommendation of the Supervisor and the Research / Doctoral Committee may grant an extension of time for not more than two years in all, and within six months for each extension of time.

16.11.   A scholar who is not able to submit the thesis after the grant of  extension of two years shall have his/her registration cancelled.

16.12.          The extension of six monthly installment at a time, shall be granted only after monitoring the progress by the Research / Doctoral Committee, and if the progress is unsatisfactory the Research /           Doctoral Committee can decide even to cancel the registration.

16.13. A penalty will be levied for each installment of extension and the amount of penalty will be fixed by the University from time to time.

16.14. The Thesis/Synopsis should be written in English (for subjects other  than languages)

16.15 Submission before the minimum period prescribed will not be entertained.

16.15.1Notwithstanding anything contained in this regulation, regarding the minimum period of research to be put in by candidates before becoming eligible to submit their thesis for the degree, it shall be competent for the Board of Research to permit candidates to submit their thesis earlier by a period of not exceeding six months with the approval of the Vice Chancellor, definitely not earlier than two years.

16.15.2. Request for early submission from candidates should be accompanied by

(a)     the recommendations of the Supervisor for relaxations based on the  satisfactory completion of the research work for the thesis topic with evidence that the candidate has been working  consistently even prior to his provisional registration for the  Ph.D. degree on the topic of his research and,

(b)     Evidence of having completed the required work for the thesis by way of at least two publications in the topic of Ph.D.  research in recognized, referred (or) accredited journals as first author after one year of his/ her provisional registration.  (Cl. 15.2)

(c )     It must receive the approval of the Board of Research

 17.     Re-Registration

17.1.  A Candidate who has not submitted the thesis at the end of the maximum required period and even after extension being granted, may choose to re-register under the same Supervisor in the same topic with the prescribed fees in continuation of the date of expiry of the maximum period as prescribed. In such cases, the re-registered candidate shall be permitted to submit his/her thesis after a period of one year but not later than two years.  For re-registered candidates with change of Supervisor and/or topic of the  thesis the required period would be similar to that of freshly registered  candidates.

18.     Adjudication of Ph.D. thesis

18.1   Panel of examiners During the submission of synopsis, the Supervisor is required to submit a panel of examiners for the candidate in consultation with the other members of the Doctoral Committee in a sealed cover to the Dean (Research) in the prescribed format. In case the Supervisor fails to provide the list of  examiners even after two monthly reminders, then, the concerned Head of the Department may be requested to provide the list of examiners.

18.2.  Board of Examiners

The Vice Chancellor may appoint a Board of Examiners for valuation of the  thesis consisting of the Supervisor as the Convener and two other external examiners, one from within India and the other from outside India, from the panel of three in each category, submitted by the Supervisor and recommended by the Doctoral Committee. The Vice Chancellor may decide to change the panel suggested by the Supervisor, if, and when, necessary.

Provided further, that no close or immediate relative of the candidate/   Supervisor is appointed as an examiner.

18.3   Evaluation of the Thesis

18.3.1.         The thesis shall be scrutinized by a scrutiny committee constituted  by the Vice Chancellor to assess the overall work, and the quality of presentation of the Thesis. If there is any deviation, it shall be rectified by the scholar in consultation with the Supervisor and with the approval of Dean (Research), before despatch to Examiners.

18.3.2.         The thesis shall be referred to two examiners (one from India and  another from Abroad) nominated by the Vice Chancellor from the Panel of examiners recommended by the Doctoral Committee. If           necessary, the Vice Chancellor may also nominate the examiners from outside the panel.

18.3.3.         The Examiners shall send his/her willingness to evaluate the thesis  within one month from the date of receipt of the synopsis.

18.3.4.         The Board of examiners appointed shall value the thesis and send a  report on the basis of the merit of the thesis for the award of the Ph.D. /M.S. degree.

18.3.5.         The Examiners may be requested to send the evaluation report in the prescribed format within two months from the date of the receipt of the thesis.

18.3.6 The Dean (Research) will take necessary steps, if there is no proper response from the examiners within the prescribed time request the Vice Chancellor to recommend another Examiner out of the panel and send the thesis for this Examiner

18.3.7 The Examiner shall include in his/her report an overall assessment, placing the thesis in any one of the following categories.

(a)     The thesis can be accepted in the present form and based on the standard; it can be classified as “Highly Commended /  Commended”

(b)     The thesis can be accepted after the incorporation of the corrections indicated in the report and to place the corrected copy for the public Viva-voce Examination Board, but the corrected thesis need not be sent to the examiner for re-evaluation.

(c)     The corrections and modifications suggested by the examiner  should be incorporated and the corrected thesis shall be sent to the examiner for evaluation and recommendation

(d)     The thesis is rejected for the reasons set out in the detailed report (detailed report shall be sent by the examiners).

(e)     The Examiner shall also enclose a detailed report for the classifications as in (a), (b), (c) & (d) in about 200 to 300   words.

18.3.8.                  If both the examiners recommend for the award of the degree, thesis           shall be provisionally accepted. Any revision, modification  etc., suggested by the examiners shall be carried out before the public Viva-voce examination.

18.3.9.         If any examiner recommends any revision in the thesis, the scholar shall be permitted only once to revise and resubmit the thesis within
 6 months, and the revised thesis shall be referred to the same examiner only when the Examiner insists for such action. The
recommendation either for the award or for the rejection will be accepted.

18.3.10.       If one examiner recommends for the award of the degree while the other recommends rejection, the thesis shall be referred to the third examiner who shall be nominated by the Vice Chancellor. If two of the three examiners recommend the award of the Degree, the thesis shall be provisionally accepted.

18.3.11.       If both the Examiners recommend rejection, the thesis shall be rejected and the registration of the scholar shall stand cancelled.

18.3.12.       If the Examiner does not insist to send the thesis back to him/her,  when all the corrections in the thesis have been carried out, the thesis shall be referred to the Doctoral Committee, to ascertain whether the     corrections pointed out by the Examiners have been carried out.

18.3.13.       Individual cases which are not covered by the above clauses shall be referred to the Vice Chancellor for a final decision.

 19.     Public Viva-voce Examination

 19.1.            A candidate whose thesis has been recommended for the award of the degree by the Board of External Examiners who valued the thesis, shall submit himself/herself to a public Viva-voce Examination, conducted by the Supervisor, one External Examiner appointed by the Vice Chancellor from       the institution along with the Indian Examiner. The Supervisor of the thesis will be the Convener and the Head of the concerned Departments of the University will be the Coordinator for the Viva-voce examination

19.2.            When the Indian Examiner is not available to conduct the public  Viva-voce Examination due to any reason, the Vice Chancellor will appoint a suitable Examiner in place of the Indian Examiner.

19.3.            A copy of the thesis of the candidate appearing for the public
Viva-voce Examination shall be available in the concerned department for perusal of those interested in the thesis before the conduct of the public Viva-voce Examination, together with appropriate public notice issued by the Supervisor for the purpose. The Supervisor shall convey to the University the result of such public Viva-voce Examination duly endorsed by the other members of the board together with a list of participants in the examination with their signatures/ designations and addresses. A candidate who is successful at the public Viva-voce examination shall be declared to have been qualified for the Ph.D. /M.S. degree. The Vice- Chancellor shall seek the ratifications of the Board of Management for the same in due course. 

19.4.            If for any reason, the Supervisor is unable to conduct the public Viva -voce examination within two months after the approval of the consolidated report on the Thesis, the Vice Chancellor may appoint a suitable Examiner in his/her place A candidate who is not successful at the public Viva-voce examination, as per the opinion of the board, he/she may be permitted to take the same on a 2^nd occasion, after the expiry of three months. If he/she is not successful at the public Viva-voce examination, the degree will not be awarded to him/her.

                   No candidate shall be permitted to submit a thesis or to appear for  the public Viva-voce examination on more than two occasions.

 20.         Format of the Degree Certificate

20.1.  The Ph.D. /M.S degree Certificate shall incorporate

(a)     The Title of the Thesis as found in the Thesis cover Submitted by the candidate.

(b)     Name of the Scholar as indicated in the provisional registration  for the Research degree, as found in his basic degree certificate.In case of the award of the Ph.D. degree for interdisciplinary research, certificate shall bear the subject of the candidate’s post graduate degree and the discipline of the department in which the candidate has conducted his/her doctoral research mentioning them as inter-disciplinary. The Faculty for the award of the Ph.D. degree shall normally be based on the PG qualification of the scholar / Supervisor’s department, except in the case of the inter-disciplinary projects in which case the Faculty of the Supervisor shall alone be accepted.

 21.     Publications of the Thesis

21.1   A Thesis whether approved or not, shall not be published in full without the permission of the University and the University may grant permission  for publication under such conditions as it may impose. But papers arising out of the Thesis may be published by the scholar and the Supervisor, due acknowledgement being given to Dr. M.G.R. Educational and Research Institute.

 21.2   All administrative work from the initiation of provisional registration till the conduct of viva-voce shall be the responsibility of the Dean (Research).Once the viva voce examination work is completed, the work related to the
award of the Degree, Provisional Certificate and the Degree Certificate will be sole responsibility of the Controller of Examinations. 

 22.     Act of Plagiarism

22.1   In the case of scholars who have committed the act of plagiarism, his/her Thesis/degree shall be forfeited and his/her research registration shall be cancelled and he/she shall be debarred to register for any other programme in the University, all after proper enquiry.

 22.2   For the abetment, if any, of above such action the recognition of his/her Supervisor-ship shall be withdrawn and he/she shall be debarred from guiding the scholars for any research programme.

 23.     Transitory Provision

          The Scholar shall be governed by the regulations as in force from time to time. The Supervisors and Scholars will be informed if there is any change in the regulations.

 24.     Power to Modify

Notwithstanding all that has been stated above, the Board of Management has the right to modify any of the above regulations from time to time.

APPENDIX-I

(Ref: Regulations)

Dr. M.G.R.

EDUCATIONAL AND RESEARCH INSTITUTE

UNIVERSITY

(u/s 3 of the  UGC Act, 1956)

CHENNAI - 600 095

FUNCTIONS OF THE RESEARCH / DOCTORAL COMMITTEE

1.       To discuss, advise and recommend on all matters pertaining to the candidate’s research from provisional registration till the submission and acceptance of the thesis.

2.       To recommend course-work including a course on Research Methodology to be undertaken by the candidate during the first year of his/her provisional registration, in the light of his/her attainment with a view to fulfilling the requirement of research.

Such courses of instruction may be given as short-term courses lasting for one semester on such subjects as may be chosen by the Research/Doctoral Committee. They may be advanced lecture courses available in this University or in any other approved institute or laboratory related ones.

3.       To suggest courses offered by other universities like Anna University, IIT Madras, University of Madras, IIIT/M and CLRI.

4.       To recommend the confirmation of the provisional registration of a candidate when he / she completes such courses, at the end of the first year of provisional registration along with the marks/grades obtained by the scholar and to report to the University on the fitness or otherwise of the candidate to proceed with his/her research work for the M.S. / Ph.D.

5.        In case, where a candidate is not approved at the end of the first year by the Research/Doctoral Committee/University, it may recommend that the candidate should undertake, additional course work / examination for a further period of not exceeding six months, at the end of which he/she shall be examined again; and if found fit, his/her provisional registration will be confirmed and he/she will be permitted to proceed with his/her research work.

A Candidate who is not found fit even after the additional course and re-examination, may advise the cancellation of the provisional registration.

Any advanced on-line courses (e.g., MIT, Harvard, IIT, Stanford etc.) may also be recommended but followed by a proper adjudication of examinations given on the suggestion of the RC/DC.

6.       To monitor the performance of the candidates in seminars given by the candidate

7.       To monitor the candidate’s report of the research work as per the rules and regulations periodically by directing him / her

                (a)           to submit reports once in six months positively to the University on
                               the progress in research work in the prescribed format

                (b)           to ensure he/she has completed the stipulated residential
                                requirements  needed by the University’s Rules and Regulations.

                (c)           to conduct and supervise a presentation by the candidate of the final
                                draft of his/her proposed thesis for approval before the submission of
                                synopsis of the thesis to the University and to give a certificate to
                                this effect to be submitted along with the synopsis.

8.       To approve the panel of six names (three from abroad and three from within India) given by the Supervisor as forwarded by the Head of the Department or suggest a new panel for appointment as examiners by the University, for evaluating the thesis and for conducting the public Viva-voce examination, taking special care to see that none of the names so suggested is an immediate relative of the candidate/ Supervisor.

Provided, that persons suggested for appointments as examiners would hold Ph.D. degrees, with teaching and /or research experience of at least 10 years at the post-graduate level with research publications in standard refereed research journals, national and international to their credit.

9.       To critically assess the thesis examiners’ reports and recommend the award of Degree to the Board of Management, if the reports of the examiners are positive. In case, one of the reports is found to be negative, to suggest to Vice Chancellor, the need for a third evaluation of the thesis.

In case, both reports are negative, decision may be taken by
Vice-Chancellor on the recommendation of the Doctoral Committee to either reject the thesis or provide an additional time period to the candidate and re-submit a revised thesis.

APPENDIX – II

 Progress Report of  the M.S. / PH.D. scholar (Click here to download)

APPENDIX – III

Format for Inter-Disciplinary Research Proposal (Click here to download)

APPENDIX – IV

SUGGESTIONS & GUIDELINES FOR THE PREPARATION OF THESIS

1.  Instruction

The scholars are expected to follow the instructions given hereunder and adhere to them in the preparation of the Thesis. Non-compliance may result in the rejection of the Thesis being submitted.

2. Size of Thesis

The Thesis should not normally exceed 300 pages of typed matter (one side only) reckoned from the first page of Chapter 1 to the last page of the Appendices

3. Arrangement of the Contents of the Thesis

The sequence in which the Thesis material should be arranged and bound are as follows:

1. Cover Page and Title page

2. Declaration by the candidate

3. Bonafide Certificate by the Supervisor / Co-Supervisor                                                 

4. Abstract            

5. Acknowledgement

6. Table of Contents

7. List of Tables

8. List of Figures

9. List of Symbols and Abbreviations

10. Chapters

11. Appendices

12. References / Bibliography

13. List of Publications/Patents, if any

14. Curriculum Vitae

The Tables and Figures should be included at appropriate places in the running text of the Thesis.

4. Page Dimensions and Margin

The Thesis should be prepared on good quality white paper not lower than 80gsm. Standard A4 Size (297 mm x 210 mm) paper may be used for preparing the copies. The dimensions of the final Thesis (3 copies) report should be bound with calico cloth using flexible cover of thick white art paper. These copies are to be sent to the Examiners.

The final Thesis (at the time of submission) should have the following page margins:

Top edge               : 30 mm

Bottom edge         : 25 mm

Left side                : 35 mm

Right side             : 20 mm

All tables and Figures should conform to the margin specifications indicated Figures should be photographically or otherwise appropriately be reduced in size before placement.

5. Manuscript Preparation

While preparing the manuscript, care should be taken to ensure that all matter is typewritten in the same format as may be required in the final Thesis.

The headings of all items listed in should be typed in capital letters without punctuation and centered 50 mm below the top of the page. The text should commence 4 spaces below this heading. The page numbering for all items should be done using lower case Roman numerals and the pages thereafter should be numbered using Arabic numerals.

5.1.         Cover Page & Title Page - A sample copy of the Cover page and Title page for the Thesis is shown in Appendix-V

5.2.         Bonafide Certificate - The Bonafide Certificate shall be typed in double line spacing using Font Style Times New Roman and Font Size 13 as per the format shown in Appendix-VII

The certificate shall carry the Supervisor’s signature with the Supervisor’s name, Designation, (along with that of the Co-Supervisor, if any), department, full address of the institution where the Supervisor has guided the research scholar.

5.3.         Abstract - Abstract should be written in textual format in about 3-4 pages outlining the research, methodology, findings, a summary of conclusions. This shall be typed in double line spacing using Font Style Times New Roman and Font Size 13.

5.4.         Acknowledgement – Should be brief and not exceed a page when typed in double spacing. The scholar’s signature can be at the bottom right hand corner above his/her name in capitals.

5.5.         Table of Contents - The Table of contents should list all captions following it as well as any caption which precedes it. The title page, Bonafide Certificate and Acknowledgment will not be listed in the Table of Contents, the page numbers of which shall be in lower case Roman letters. (One and a half spacing should be adopted for typing the matter).  A specimen copy of the Table Contents for the Thesis is given in Appendix – VIII.

5.6.         List of Table - Use exactly the same captions as they appear above the Tables in the text. (One and a half spacing should be adopted for typing the matter)

5.7.         List of Figures - Use exactly the same captions as they appear below the Figures in the text (One and a half spacing should be adopted for typing the matter)

5.8.         List of Abbreviations and Symbols - Standard symbols, abbreviations, etc. should be used. The list should be arranged alphabetically with respect to the contents on the right side as shown in Appendix-IX   (One and a half spacing should be adopted for typing the matter.

5.9.         Chapters - The main text shall be divided into chapters, each chapter being be further divided into several divisions and sub-divisions.

·          Each chapter should be given an appropriate title.

·          Tables and Figures in chapters should be placed in the immediate vicinity of the

Reference, where they are cited.

·          Footnotes should be used sparingly, possibly avoided. They should be typed in single space placed underneath the very same page, which refers the detail quoted.

5.10        Appendices

·          Appendices should be numbered using Arabic numerals, e.g. Appendix I, Appendix II, etc.

·          Appendices, Tables and References appearing in Appendices should be numbered / referred at appropriate places, just as in the case of Chapters.

·          Appendices shall carry the title of the work reported and the same title shall be

included in the Table of Contents

·          The list of publications (those already published/accepted for publication in Journals and papers presented in Conferences/Symposia) by research scholar during the period of research, shall be brought in the Appendix titled, as List of Publications and reported in the Table of Contents.

5.11. List of References – References to other researchers, either directly or indirectly, the origin of the material thus referred, should be indicated at appropriate places in the Thesis. The author’s publications during the period of research should not be included in the references and can be separately mentioned. A paper/monograph/book is referred by the name of the first author, the year of publication,(within brackets) at appropriate places in the Thesis. This may assume any one of the following forms.

 Examples of Citation

An improved programme has been indicated (Steinfeld,T. et.al.,2006)

The listing should be typed 3 spaces below the heading "References" in single spacing. The name of the author/authors should be immediately followed by other details and year of publication.

References

v       Sreenivasan, R.S. Krishna Moorthy, P. Deecaraman (2011), “Effect of phoshatases Activity in the hepatopancreas and muscle of the fresh water female field crab , Spiralothelphusa hydrodroma (Herbst)treated with cypermethrin”. International Journal of Pharmaceutical Sciences and Drug Research, vol.3, No.2.

v       Rao, P.V. Cyril Prasanna Raj,  Ravi, S. (2009), “Design and ASIC Implementation of Root Raised Cosine Filter”, European Journal of Scientific  Research, Vol.31, Issue 3

v       Ramesh, L. Chowdhury, S.P. Chowdhury, S. (2009), “Minimization of Power Loss in Distribution Networks by Different Techniques”, World Academy of Science, Engineering and Technology -2009, International Journal of Electrical Power and Energy Systems Engineering, Vol.2, IJEE 3

v       Rajeswari, N. et al. (2009), ‘Bicriteria Parallel Flow Line Scheduling using Hybrid Population based Heuristics’  International Journal of Advanced Manufacturing Technology, Vol. 43, No. 7-8

v       Sivaprakasam, C. (2009), “Recovering Biogas, Energy through Anaerobic Waste Water Treatment using ABR”, International Journal of Innovation in Electrical Power System, Vol.1, No.2

v       Gopi Krishna, V. (2010), “Evaluation of the Effect of MTAD in Comparison with EDTA when Employed as the Final Rinse on the Shear Bond Strength of Three Endodontic Sealers to Dentine”,  Australian Endodontic Journal

v       Hill, P. & Peterson, C., (1992), “Mechanics and Thermodynamics of Propulsion”, 2^nd Ed. Addison-Wesley Publishing Co., Reading, Mass

5.12 Curriculum Vitae - A vitae of about one page, containing the salient details of the author shall be appended at the end of the Thesis.

5.13 Tables and Figures – “Table” means tabulated data in the body of the Thesis as well as in Appendices. All other material used in the body of the Thesis and Appendices like charts, graphs, maps, photographs and diagrams may be classified as Figures; and appropriately reduced to size of the thesis format.

·          A Table or Figure including caption should be accommodated within the prescribed margin limits and appear on the page following the page where reference is first made.

·          Tables and Figures on half page or less in length may appear on the same page along with the text. However, they should be separated from the text both above and below by double spacing.

·          All Tables and Figures should be prepared on the same paper or material used for the preparation of the rest of the Thesis.

·          Two or more small Tables or Figures may be grouped, if necessary, in a single page.

·          Wherever possible, the photograph(s) shall be reproduced on a full sheet of photographic paper or colour Xerox.

·          More than one photograph can be included in a page.

·          Samples of Textile / Polyester / Fibre glass, and the like, if absolutely necessary, may be attached evenly in a page and fixed/pasted suitably are to be treated as Figures.

6. Typing Instructions

6.1 General

The impressions on the typed/Xerox/printed copies should be black in colour.

One and a half spacing should be used for typing the general text. The general text shall be typed in Times New Roman/Font Size 12. Single spacing should be used for typing:

(i)            Long Tables

(ii)           Long Quotations

(iii)          Foot Notes

(iv)           Multiline Captions

(v)            References / Bibliography

All quotations exceeding a line should be typed in indented space – the indentation being 15 mm from either side of the margin.

6.2 Chapters

The format for typing Chapter headings, Division headings and Sub-division

headings are explained by the following illustrative examples.

Chapter heading                                 :               Chapter I

Introduction

Division heading                                 :               1.1 General

Sub-division heading                         :               1.1.1 Literature Review

1.1.1.1      High Speed Compressor

The word chapter should be centered 50 mm down from the top of the page as shown above. Two spaces below, the title of the chapter should be typed centrally in capital letters. The text should commence 4 spaces below this title, the first letter of the text starting 10 mm inside from the left hand margin.

7. Numbering Instructions

7.1 Page Numbering

All page numbers (whether in Roman or Arabic numbers) should be typed without punctuation on the bottom right hand corner 20 mm from the bottom with the last digit in line with the right hand margin. The preliminary pages of the Thesis (such as Title page, Acknowledgement, Table of Contents, etc.) should be numbered in lower case Roman numerals. The title page will be numbered and taken as (i) but this should not be typed. The page immediately following the title page shall be numbered as (ii) and it should appear at the bottom right hand corner as already specified. Pages of main text, starting with Chapter 1 should be consecutively numbered using Arabic numerals.

7.2 Numbering of Chapters, Divisions and Sub-Divisions

The numbering of Chapters, Divisions and Sub-divisions should be done using Arabic numerals only and further decimal notation should be used for numbering the divisions and sub-divisions within the Chapter. For example sub-division 3 under division 2 belonging to Chapter 1 should be numbered as 1.2.3. The caption for the sub-division should immediately follow the number assigned to it.

Every Chapter commencing with the first Chapter should be serially numbered using Arabic numerals. Appendices, included if any, should also be numbered in an identical manner starting with Appendix 1.

 7.3 Numbering of Tables and Figures

Tables / Figures appearing in the Thesis should bear appropriate numbers; the method for assigning such numbers is illustrated by an example: Thus, if a Figure in Chapter I, happens to be the second then assign 1.2 to that Figure as Fig.1.2.  Identical rules apply for Tables except that the word Figure is replaced by the word Table, Table 1.2. If a table to be continued into the next page this may be done, but no line should be drawn at the bottom of the unfinished Table. The top line of the Table continued into the next page should, for example read Table 1.2 (continued) placed centrally.

7.4 Numbering of Equations

Equations appearing in each Chapter or Appendix should be numbered serially, the numbering should commence afresh for each Chapter or Appendix. Thus for example, an equation appearing in Chapter 1, if it happens to be the third equation of that Chapter should be numbered as (1.3) thus:

………………………………….                                                                            (1.3)

While referring to this equation in the body of the Thesis it should be referred to as
Eqn. (1.3).

8. Binding Specifications

·          Thesis (3 copies) should be bound with calico cloth using flexible cover of thick white art paper. The cover should be printed in black letters and the text for printing should be identical to what has been prescribed for the title page.

·          The Final corrected copy of the Thesis should be reduced to A5 size with printing in black letters on both sides with hard bound binding in white colour and submitted after the Viva-Voce examination duly certified by the Supervisor and Co-Supervisor(if applicable), with his/her signature that all the corrections / modifications suggested by the Examiners have been incorporated in the Thesis. The fourth copy of the Thesis in A₅ size should contain the Certificate (as applicable) given in Appendix and a Xerox copy of the minutes of the Oral Examination Board. These two items should be placed in between the Title page of the thesis and immediately before Bonafide Certificate.

Soft copy of the Thesis in Compact Disc format (2 Nos.) should be submitted for University archives, along with the A₅ copy of the final corrected thesis.

APPENDIX - V

 A typical Specimen of Cover Page and Title Page for Synopsis and Thesis (Click here to download)

APPENDIX – VI

Declaration by the Candidate (Click here to download)

APPENDIX - VII 

A typical Specimen of Bonafide Certificate (Click here to download)

APPENDIX – VIII 

A typical Specimen of Table of Contents for the thesis (Click here to download)

APPENDIX – IX

A typical Specimen of Abbreviations & Symbols for the thesis (Click here to download)